Role of Company Secretary

The company secretary is responsible for the efficient administration of a company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented.

They usually assume responsibility for the following important areas:
- Compliance with corporate governance and other financial and legal regulations; 
- Management of shareholder administration and communication; and sometimes.
- Provision of strategic advice to the company’s board of directors.


What are the core duties of a company secretary?
Whilst company secretary duties are not set out in legislation, responsibilities would usually fall into the following areas:

1 Filing confirmation statements and other company returns:
Completing and filing the annual confirmation statement, together with other statutory returns including the annual accounts, directors’ report and auditors’ report where applicable.

2 Maintaining the statutory books:
Maintenance of the company’s statutory books and records can be a time-consuming task that is often overlooked.

3 Arranging directors' and shareholders' meetings:
The company secretary would normally be responsible for the arrangement of board meetings, including drafting the agenda, circulating supporting papers and notices and producing the minutes of all meetings.

4 Maintaining the registered office address
The company secretary is usually responsible for maintaining the registered office address as the address for formal communications and for informing Companies House when the address changes. This includes ensuring that the registered office address and other company details are accurate on business stationery, company website, emails and order forms for example.

5 Compliance with legal matters
It is essential that the company secretary has a good working knowledge of the company’s articles of association (the regulations governing the internal management of the company). They should ensure that the company is compliant with the Companies Act and other legal matters.
Location: United States

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